{"ID":80,"SpaceID":5,"PageID":25,"HasCommentsThread":false,"SeoTags":{"OpenGraphTags":[{"ID":"og:title","Name":"Club Rules"},{"ID":"og:type","Name":"website"},{"ID":"og:url","Name":"https://www.epsomparkbowlingclub.org.uk/Cms/Spaces/Honours/Club+Rules"}],"NonOpenGraphTags":[]},"Path":"Club+Rules","Title":"Club Rules","Author":{"ID":4,"Name":"Chris Long","CompanyName":null},"Version":4,"IsDraft":false,"IsOldVersion":false,"PublicationDate":"22/03/2021 16:29","VersionDescription":"v4 - Club Rules - Chris Long - 22/03/2021 16:29","HideHeader":false,"IsFullWidth":false,"Blocks":[{"Columns":[{"InstanceID":"210","Width":12,"WidthClasses":"col-md-12","Type":"HTML","Content":"\u003ch2\u003eRULES OF EPSOM PARK BOWLING CLUB LIMITED\u003c/h2\u003e\n\u003cp\u003e\u003cstrong\u003eAFFILIATION\u003c/strong\u003e\u003c/p\u003e\n\u003cp\u003e1 The Club shall be called ‘Epsom Park Bowling Club’ and shall be affiliated to Bowls England. Games shall be played under the Rules of Bowls England.\u003c/p\u003e\n\u003cp\u003eCLUB COLOURS\u003c/p\u003e\n\u003cp\u003e2 The Club colours shall be blue, gold and green.\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003eMANAGEMENT OF THE CLUB\u003c/strong\u003e\u003c/p\u003e\n\u003cp\u003e3 The Club shall be managed by the board of Directors.\u003c/p\u003e\n\u003cp\u003e4 The board of Directors shall be elected as set out in the Articles and shall include the Chairman, Treasurer and Secretary, together with the captains and secretaries of the men’s and ladies’ sections.\u003c/p\u003e\n\u003cp\u003e5 The Directors may invite persons with appropriate knowledge to attend meetings of the Directors as considered necessary.\u003c/p\u003e\n\u003cp\u003e6 The Directors may appoint a member of the Club to the post of membership secretary. The membership secretary’s role will be to keep a record of members, to issue application forms for potential new members and to issue and process invitations to existing members to renew their membership of the Club. The membership secretary may, when appropriate, be asked to attend meetings of the Directors to report on his or her activities.\u003c/p\u003e\n\u003cp\u003e7 The Directors shall appoint a member of the Club to the position of vulnerable persons protection officer.\u003c/p\u003e\n\u003cp\u003e8 The Directors may appoint any suitable member of the Club to be responsible for welfare matters.\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003eAPPLICATION FOR MEMBERSHIP\u003c/strong\u003e\u003c/p\u003e\n\u003cp\u003e9 Membership of the Club shall be open to all persons irrespective of race, ethnicity, colour, nationality, parental or marital status, pregnancy, sexual orientation, social status, political beliefs, religion or religious beliefs; or of age, sex or disability except as a necessary consequence of the requirements of bowls as a particular sport.\u003c/p\u003e\n\u003cp\u003e10 Application for membership must be submitted on the appropriate form, signed by the applicant. Application forms are obtained from the membership secretary or the respective section secretary.\u003c/p\u003e\n\u003cp\u003e11 Completed applications will be considered by the section committees. Approval of the application will be by simple majority of the relevant section committee.\u003c/p\u003e\n\u003cp\u003e12 The respective section committee has the right to refuse any application for membership without the necessity of having to state a reason. Refusal may only be for good cause such as conduct or character likely to bring the sport or the Club into disrepute. Appeal against such refusal may be made to an Appeals Committee, which may not include any person who was involved in the decision to refuse membership.\u003c/p\u003e\n\u003cp\u003e13 When the application has been approved the membership secretary or the section secretary will provide the new member with a copy of the Memorandum and Articles of Association and the Club Rules.\u003c/p\u003e\n\u003cp\u003e14 All members will be issued with a combined membership card/fixture list by the membership secretary which will be acknowledgement of membership and a valid receipt for subscription and green fees. This card must be produced on demand by an authorised officer of the Club.\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003eSUBSCRIPTIONS\u003c/strong\u003e\u003c/p\u003e\n\u003cp\u003e15 The annual subscription and other fees shall be agreed by the annual general meeting of the Club, on the Treasurer’s recommendation.\u003c/p\u003e\n\u003cp\u003e16 A notice requesting renewal of membership will be forwarded to each member not later than 8\u003csup\u003eth \u003c/sup\u003eFebruary in any year.\u003c/p\u003e\n\u003cp\u003e17 All fees are payable in advance by the 1\u003csup\u003est\u003c/sup\u003e March in each year to cover the following twelve months. Any member failing to pay his or her subscription within fourteen days of the due date shall risk having his or her membership terminated. Any subsequent reinstatement of membership shall be at the discretion of the Directors. In exceptional circumstances the Directors may allow a member to suspend his or her membership for a maximum period of one year.\u003c/p\u003e\n\u003cp\u003e18 Fees for external competitions, green fees and other charges shall be paid with the renewal subscription except where otherwise determined.\u003c/p\u003e\n\u003cp\u003e19 No member resigning during the year will be entitled to a refund of any monies paid to the Club.\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003eMEN’S AND LADIES’ SECTIONS\u003c/strong\u003e\u003c/p\u003e\n\u003cp\u003e20 The men’s section may be affiliated to the Surrey County Bowling Association and the Sutton and District Bowling Association and such other bowling associations as the men’s section committee deems appropriate.\u003c/p\u003e\n\u003cp\u003e21 The ladies’ section may be affiliated to the Surrey County Women’s Bowling Association and the Sutton and District Women’s Bowling Association and such other bowling associations as the ladies’ section committee deems appropriate.\u003c/p\u003e\n\u003cp\u003e22 The men’s and ladies’ sections shall be subject to the Articles of Association and the Rules of the Club.\u003c/p\u003e\n\u003cp\u003e23 The men’s section shall be managed by a committee comprising of the captain, vice-captain, secretary, match secretary, delegate to the Sutton and District Bowling Association, the Surrey County Bowling Association representative and up to five additional members. The captain for the time being shall act as chairman of the section.\u003c/p\u003e\n\u003cp\u003e24 The ladies’ section shall be managed by a committee comprising of the captain, vice-captain, secretary, match secretary, the Club’s delegate to the Surrey County Women’s Bowling Association and up to four additional members. The captain for the time being shall act as chairman of the section.\u003c/p\u003e\n\u003cp\u003e25 Each section committee is responsible for the internal management of its section, subject to Articles 48 and 49 of the Articles of Association and the Rules.\u003c/p\u003e\n\u003cp\u003e26 A section committee may not commit the funds of the Club beyond such amount as may be approved by the Directors from time to time. Each section committee must report promptly to the Directors any activity or development which it believes or has reasonable cause to believe may impact on the Directors’ responsibilities.\u003c/p\u003e\n\u003cp\u003e27 Each section committee may invite any other member of the Club who has appropriate specialist knowledge to attend meetings of the committee as considered necessary.\u003c/p\u003e\n\u003cp\u003e28 The section committees shall meet not less than four times a year.\u003c/p\u003e\n\u003cp\u003e29 A quorum for a section committee meeting shall be five members of the committee, to include at least one of the captain and secretary.\u003c/p\u003e\n\u003cp\u003e30 Separate annual meetings of the men’s and ladies’ sections shall be held immediately preceding the annual general meeting of the Club for the purpose of electing the section committee members and transacting any other business relevant to the management of the sections. All members of the men’s and ladies’ section committees shall retire at each annual meeting of the respective sections.\u003c/p\u003e\n\u003cp\u003e31 The notices of the annual meetings of the relevant sections are to be displayed on the men’s and ladies’ notice boards respectively not later than 1\u003csup\u003est\u003c/sup\u003e September in each year, setting out the date, time and place of the meetings and the agenda. At the same time, lists will be displayed requesting nominations, which should be made not later than 20\u003csup\u003eth\u003c/sup\u003e September. Nominees are required to sign accepting their nomination. No member may propose or second more than two nominations in total. Any vacancy not filled in this way, other than captain or secretary, may be filled by the relevant section committee. Any vacancy for captain or secretary not filled in this way shall be determined on the recommendation of the Directors.\u003c/p\u003e\n\u003cp\u003e32 Notice of any person who has been nominated or recommended for election or re-election as the captain or secretary must be given to all members of the relevant section entitled to vote not less than fourteen clear days before the date appointed for holding the annual meeting.\u003c/p\u003e\n\u003cp\u003e33 The members entitled to vote at a section meeting are those full members, life members and junior members aged 16 or over who are members of the relevant section.\u003c/p\u003e\n\u003cp\u003e34 Procedures for the conduct of annual meetings including the appointment of proxies are the same as for the annual general meeting of the Club and are set out in the Articles of Association.\u003c/p\u003e\n\u003cp\u003e35 A meeting of the men’s or ladies’ sections may be convened by the relevant committee at any time on giving fourteen days’ notice. Any four full members may request the committee, in writing, to convene a meeting. Such requisition shall state the nature of the business and no other business shall be considered. At least fourteen days’ notice in writing of the meeting will be given to members. Notices are deemed to be received on the second day of posting, the fourteen days being calculated to include the day of receipt and the day of the meeting.\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003eMATCHES\u003c/strong\u003e\u003c/p\u003e\n\u003cp\u003e36 Members wishing to play shall insert their names on the lists which normally will be posted on the men’s and ladies’ notice boards twenty-one days prior to match dates. Teams will be selected not less than seven days prior to the match from those members who have applied for selection. Members should indicate on the match sheet their acceptance to play not later than two days preceding the match. Any member whose name has not been so confirmed by the day preceding the match will be replaced by another member from the reserve list.\u003c/p\u003e\n\u003cp\u003e37 Teams for men’s and ladies’ matches respectively will be selected by a sub-committee of not less than two drawn from the captain, vice-captain, immediate past captain or any one other co-opted member.\u003c/p\u003e\n\u003cp\u003e38 Teams for mixed matches will be selected by a sub-committee of not less than two drawn from the captain, vice-captain, and immediate past captain of the men’s and ladies’ sections. At least one lady and one man should be involved in the selection of teams for mixed matches.\u003c/p\u003e\n\u003cp\u003e39 Players should report to the captain thirty minutes before commencement of playing time.\u003c/p\u003e\n\u003cp\u003eDRESS\u003c/p\u003e\n\u003cp\u003e40 Members are required to observe the rules for attire on the green in accordance with those laid down by Bowls England as interpreted by the men’s and ladies’ committees respectively, whose decisions shall be final.\u003c/p\u003e\n\u003ch1\u003e\u003cspan style=\"font-size: 16px;\"\u003e\u003cstrong\u003eDISCIPLINARY PROCEDURES\u003c/strong\u003e\u003c/span\u003e\u003c/h1\u003e\n\u003cp\u003e41 Any complaint about a member’s behaviour should be notified to the relevant Section Committee, who shall inform the Directors and decide whether to invoke formal disciplinary procedures. If they do so:\u003c/p\u003e\n\u003cul\u003e\u003cli\u003eA Disciplinary Committee shall be convened by the Directors. They shall ask the complainant, the respondent and any witnesses (“the parties”) for written evidence, ask the respondent (by 7 days\u0027 written notice) to attend a hearing, state the complaint made, and provide him with copies of any evidence received. They may request verbal evidence from the parties at the hearing; and shall recommend a penalty if appropriate.\u003c/li\u003e\u003cli\u003eThe Section Committee shall meet within 14 days to confirm or reduce any penalty, and shall notify their decision in writing to the respondent, stating his right to appeal. The grounds for any appeal must be lodged in writing with the Section Chairman within 14 days.\u003c/li\u003e\u003cli\u003eAn Appeals Committee shall be convened by the Directors to consider the appeal. They will receive all relevant papers and may call on the parties to clarify facts or evidence. They may revoke, vary or confirm the penalty; and shall notify their decision (which is final and binding) in writing to the respondent and complainant.\u003c/li\u003e\u003cli\u003eProcedures: Each Committee’s Secretary shall keep a record of, but not participate in, its hearing.\u003cbr\u003eAll Committees shall exclude those who were involved in the incident or who sat on an earlier hearing.\u003cbr\u003eA respondent attending a hearing may bring a friend or solicitor, who may speak on his behalf.\u003cbr\u003eAll decisions are by a simple majority, the Committee Chairman having a casting vote.\u003c/li\u003e\u003c/ul\u003e\n\u003cp\u003ee) Penalties: The penalties open to any Committee are a written warning, suspension or expulsion.\u003cbr\u003e\u003cbr\u003e\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003ePOLICY\u003c/strong\u003e\u003c/p\u003e\n\u003cp\u003e42 The Club operates under Equal Opportunities, Health and Safety and Data Protection Policies, and complies with the national policy and procedures entitled “Protecting Children and Vulnerable People” via its policy statement encouraging and protecting Junior and Disabled Members. All members are required to comply with these policies which are attached to these Rules and can also be found in the clubhouse.\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003eREGULATIONS\u003c/strong\u003e\u003c/p\u003e\n\u003cp\u003e43 The Directors may make regulations for the proper conduct of the activities of the Club, including mixed activities.\u003c/p\u003e\n\u003cp\u003e44 The section committees may make regulations for the proper conduct of the activities of their sections.\u003c/p\u003e\n\u003cp\u003e45 Regulations pursuant to these Rules may include but are not limited to the regulation and management of Club competitions and must be consistent with the Articles and these Rules.\u003c/p\u003e\n\u003ch3 style=\"text-align: right;\"\u003e\u003cem\u003e\u003cspan style=\"font-size: 12px;\"\u003eLast Amended at AGM 19.11.2016\u003c/span\u003e\u003c/em\u003e\u003c/h3\u003e","ComponentCode":null,"ComponentData":null,"ComponentError":null,"Background":{"Colour":null,"ImageURL":null,"ImageCrop":null,"Filter":null,"Html":"\u003cdiv class=\"cms-image\"\u003e\u003c/div\u003e"}}],"Height":0,"ColumnSpacing":0,"BottomMargin":0,"IsFullWidth":false,"IsBackgroundFullWidth":false,"Background":{"Colour":null,"ImageURL":null,"ImageCrop":null,"Filter":null,"Html":"\u003cdiv class=\"cms-image\"\u003e\u003c/div\u003e"}}],"PageURL":"https://www.epsomparkbowlingclub.org.uk/Cms/Spaces/Honours/Club+Rules?version=4","AllVersions":[{"ID":66,"Name":"v1 - Club Rules - Chris Long - 19/03/2021 12:00"},{"ID":77,"Name":"v2 - Club Rules - Chris Long - 22/03/2021 09:06"},{"ID":78,"Name":"v3 - Club Rules - Chris Long - 22/03/2021 16:29"},{"ID":80,"Name":"v4 - Club Rules - Chris Long - 22/03/2021 16:29"}],"Comments":[],"UpdatedComments":[],"Spaces":[],"IsWatching":false,"LastViewTime":null,"CanEdit":false,"CanPublish":false,"CanComment":false,"CanReadComments":false,"CanModerateComments":false,"CanLike":false,"CanWatch":false}